Driver schedule
Every part of the weekly Driver schedule — the week picker, the roster grid, planned versus worked hours, the shift dialog, hour-limit warnings, Copy last week and Publish.
3 min readLast updated
On this page
The Driver schedule plans who works when, one week at a time. Drivers see published shifts under Upcoming shifts in the app and get a notification. Open it with Schedule on the Drivers page. Anyone who can view drivers can look; planning and publishing need permission to edit drivers.
At a glance
| Area | What it shows / does |
|---|---|
| Header | Copy last week and Publish n drafts (or All published) |
| Week bar | Previous week, Next week, This week, the dates shown, and the Draft / Published legend |
| Roster grid | One row per driver, one column per day (Monday to Sunday), and Planned / worked |
| Shift dialog | Plan, change or remove one shift |
The week you look at is kept in the link (?week=2026-10-05).
The week bar
- The arrows move one week back or forward; This week jumps back to the current week.
- The date range shows the Monday to Sunday you are planning. Today's column heading is highlighted.
- Draft shifts have a dashed outline; Published shifts are filled.
The roster grid
| Column | What it shows |
|---|---|
| Driver | The driver's name (links to their page) and home depot, or No depot |
| Each day | The planned shifts: start and end time, the vehicle when one is set, and a warning line (Over the hour limit or n hour-limit warnings) |
| Planned / worked | Hours planned this week / hours the driver actually worked (from the time clock). An over badge shows when worked hours beat the plan by more than an hour. |
Every active driver is listed (inactive and terminated drivers are not). With nobody to plan the page shows No active drivers and an Add driver button.
- Click the + in a day to plan a shift; under an existing shift it adds another one the same day (a split shift).
- Click a shift to change or remove it.
The shift dialog
The title is the driver and the day.
| Field | What to enter | Required | Notes |
|---|---|---|---|
| Start, End | Times in 15-minute steps | Yes | Shifts can't overlap, also across midnight (a 22:00–06:00 shift blocks 02:00–05:00 the next day) |
| Depot | A depot, or No depot | No | Shown to the driver with the shift |
| Vehicle | A vehicle, or No vehicle | No | Shown to the driver and in the grid |
| Note (optional) | Up to 200 characters, for example "Bring the hand truck" | No | The driver sees it with the shift |
- Save shift saves it as a draft. Changing a published shift turns it back into a draft: publish again to tell the driver.
- Remove deletes the shift after Remove shift to confirm.
- If the shift breaks an hour limit, the warnings are listed at the top of the dialog (for example "10.5 h on 2026-10-07, over the 10 h daily limit"). Warnings never block saving.
Header actions
| Button | What it does |
|---|---|
| Copy last week | Copies the previous week's shifts into the week you are looking at, as drafts. A shift that would overlap one already planned (including a night shift running into that day) is skipped. |
| Publish n drafts | Publishes every draft in this week. Each driver with a published shift gets a push notification and sees it in the app. Shows All published (disabled) when there is nothing to publish. |
Statuses
| Status | Meaning | What happens next |
|---|---|---|
| Draft | Planned but not shown to the driver | Publish to send it |
| Published | Visible in the driver app | Editing it makes it a draft again |
Good to know
- Hour limits (daily and weekly) come from the payroll settings on the Payroll page; the week used for the weekly limit follows your payroll workweek.
- The plan doesn't clock anyone in: drivers still clock in and out in the app, and the Time clock view on Drivers shows what really happened.
- A driver can have several shifts on one day as long as they don't overlap.
Related
Related articles
- How-toPlan shifts and check the time clockPlan and publish the drivers' weekly shifts, see who is clocked in right now and look up or correct past shifts.
- Page guideDriversEvery part of the Drivers page — the quick filters, the drivers table, bulk actions, the compliance card and the Issues, Messages, Time clock and Performance views.
- How-toClock in, take breaks and clock outStart your shift with the vehicle check, take breaks, and end the shift with the odometer reading.
- How-toPay periods and statementsClose a pay period, review and fix driver and staff statements, approve, record the payment and export to your payroll system.
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